Westmoreland County Public Schools Policy Manual
(Last Updated September 17, 2024)
Table of Contents
Section A: Foundations and Basic Commitment
Section B: School Board Governance and Operations
Section C: General School Administration
Section D: Fiscal Management
Section E: Support Services
Section F: Facilities Development
Section G: Personnel
Section H: Negotiations
Section I: Instruction
Section J: Students
Section K: School-Community Relations
Section L: Education Agency Relations
Section B: School Board Governance and Operations
Section C: General School Administration
Section D: Fiscal Management
Section E: Support Services
Section F: Facilities Development
Section G: Personnel
Section H: Negotiations
Section I: Instruction
Section J: Students
Section K: School-Community Relations
Section L: Education Agency Relations
Section A: Foundations and Basic Commitment
Section B: School Board Governance and Operations
School Board Legal Status
School Board Powers and Duties Board Member Authority Qualifications of School Board Members Student Liaison to the School Board School Board Member Oath of Office School Board Member Removal from Office Unexpired Term Fulfillment Board Member Conflict of Interest Board Organizational Meeting School Board Officers School Board Clerk School Board Committees Advisory Committees to the School Board Additional Board Advisory Committees School Attorney Regular School Board Meetings Special School Board Meetings Closed Meetings Calling and Certification of Closed Meetings Electronic Participation In Meetings From Remote Locations Notification of Board Meetings Agenda Preparation and Dissemination Quorum Rules of Order Voting Method Minutes Public Participation at Board Meetings Electronic Participation in Committee Meetings from Remote Locations Board Policy Manual Policy Adoption Administration in Policy Absence Board-Staff Communications Communication Plan with Employees School Board Member In-Service Activities Board Member Compensation and Benefits School Board Member Insurance |
Section C: General School Administration
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Section D: Fiscal Management
Management of Funds
Annual Budget Custody and Disbursement of School Funds School Activity Funds School Activity Funds: Virginia Sales and Use Tax School Activity Funds Funds for Instructional Materials and Office Supplies Financial Accounting and Reporting Financial Record Retention Schedule Reporting Per Pupil Costs Small Purchasing Purchasing Authority Petty Cash Funds Purchasing Procedures Purchasing Procedures: Ethics in Public Contracting Purchasing Procedures: Competitive Sealed Bidding Vendor Relations Payment Procedures Credit Cards Credit Card Procedures Payroll Procedures Overtime/Compensatory Time and One-Half Salary Deductions Expense Reimbursements Expense Reimbursements-Travel Expenses Cash in School Buildings Disposal of Surplus Items Non-Locally Funded Programs |
Section E: Support Services
Support Services
School Crisis, Emergency Management and Medical Emergency Response Plan Safety: Infectious Waste Disposal Reporting of Hazards Possible Exposure to Viral Infections Threat Assessment Teams Emergency First Aid, CPR and AED Certified Personnel Personnel Training - Viral Infections Safety Drills Electronic Room Partitions School Closings Buildings and Grounds Management and Maintenance Inventory and Reporting of Loss or Damage Vandalism Student Transportation Services School Bus Scheduling and Routing School Bus Scheduling and Routing: Standees on School Buses School Bus Scheduling and Routing: Private and Non Private Roads School Bus Safety Program Special Use of School Buses Food Service Management Food Services Food Sanitation Program Reproduction and Use of Copyrighted Materials Insurance Management Educational Technology Foundations and Public School Foundations |
Section F: Facilities Development
Section G: Personnel
GA
GAA GAB/IIBEA GAD GAE GAH GB GB-F GBA/JFHA GBA-F/JFHA-F GBB GBC GBC-E2 GBD/BG GBE GBEA GBEB GBEC GBEF GBG GBI GBL GBLA GBM GBMA GBN GBO GBR GC GCA GCB GCBA GCBB GCBC GCBC-R1 GCBC-R2 GCBC-R3 GCBD GCBD-R1 GCBD-R2 GCBD-R3 GCBD-R4 GCBD-R5 GCBD-R6 GCBE GCBEA GCBEB GCCB GCDA GCE GCG GCI GCL GCN GCPA GCPA-R GCPB GCPCA GCPD GCPF GCPF-R GCQA GCQAB GCQB GCQB-R GD GD-R GDG GDN GDQ GEA/JOH |
Personnel Policies Goals
Staff Time Schedules Acceptable Computer System Use Access to Employee Social Media Accounts Child Abuse and Neglect Reporting School Employee Conflict of Interests Equal Employment Opportunity/Nondiscrimination Report of Discrimination Prohibition Against Harassment and Retaliation Report of Harassment Prohibition of Abusive Work Environments Staff Compensation Procedures Notice of How Employees Who Work Less Than 12 Months Are to be Paid Board-Staff Communications Staff Health Unlawful Manufacture, Distribution, Dispensing, Possession or Use of a Controlled Substance Staff Weapons in School Tobacco Products and Nicotine Vapor Products Lactation Support Staff Participation in Political Activities Gift Giving and Solicitations Personnel Records Third Party Complaints Against Employees Staff Complaints and Grievances Support Staff Grievances Staff Hiring Procedures Virginia Retirement System Voluntary Retirement Savings Program Professional Staff Reading Specialists Professional Staff Contracts Staff Salary Schedules Supplementary Pay Staff Fringe Benefits Staff Benefits-Retiree Health Insurance Workers' Compensation Return-to-Work Policy Statement Staff Leaves and Absences Sick Leave Sick Leave Bank Personal Leave Annual Leave Court Appearance Leave Holidays Family and Medical Leave Leave Without Pay Military Leave and Benefits Employment of Family Members Effect of Criminal Conviction or Founded Complaint of Child Abuse or Neglect Part-Time and Substitute Professional Staff Employment Professional Staff Probationary and Continuing Contract Professional Staff Assignments and Transfers Professional Staff Development Evaluation of Professional Staff Reduction in Professional Staff Work Force Reduction in Professional Staff Work Force: Reduction in Force Resignation of Staff Members Personnel Professional Staff Discipline Suspension of Staff Members Suspension of Staff Members Nonschool Employment by Staff Members Tutoring for Pay Staff Research and Publishing Staff Research and Publishing Support Staff Certified Personnel Dress Code Support Staff Probationary Period Evaluation of Support Staff Members School Bus Drivers Acceptance of Electronic Signatures and Records |
Section I: Instruction
Instructional Goals and Objectives
Notification of Learning Objectives Academic Freedom School Year/School Day Moment of Silence Pledge of Allegiance National Motto Bill of Rights of the Constitution of the United States Curriculum Development and Adoption Career and Technical Education Health Education/Physical Education Teaching about Drugs, Alcohol, and Tobacco Family Life Education Character Education Driver Education Alternatives to Animal Dissection Programs for Students With Disabilities Programs for Students With Disabilities: SPED Identification, Evaluation and Placement Procedures Programs for Students With Disabilities: 504 Identification, Evaluation and Placement Procedures Programs for Students With Disabilities: Hearing Procedures for Students with Disabilities Programs for Gifted Students Parental Involvement Programs for Students with Reading Deficiencies Remedial Instruction Program Limited English Proficient Students Homebound, Correspondence, and Alternative Means of Instruction Online Courses and Virtual School Programs Alternative School Programs Advanced Placement Classes and Special Programs Student Organizations Adult Education Class Size Instructional Materials Textbook Selection, Adoption and Purchase Supplementary Materials Selection and Adoption Innovative or Experimental Projects School Libraries/Media Centers Acceptable Computer System Use Technology Device Usage Agreement Technology Device Usage Agreement Form Field Trips Community Resource Persons/School Volunteers Guidance and Counseling Program College and Career Readiness Parental Assistance with Instruction Acceleration Standards of Learning Tests and Graduation Requirements Standards of Learning Tests and Graduation Requirements: Graduation Requirements Standards of Learning Tests and Graduation Requirements: Alternative Methods for Granting Credit Standards of Learning Tests and Graduation Requirements: Retention and Promotion Practices for Grades K-12 Standards of Learning Tests and Graduation Requirements: Promotion/Retention Guidelines for Grades K-5 Standards of Learning Tests and Graduation Requirements: Promotion/Retention Guidelines for Grades 6-12 Locally Awarded Verified Credits Alternative Paths to Attaining Standard Units of Credit Remediation Recovery Program Remediation Recovery Program: Exam Exemption Policy for High School Retaking SOL Assessments Testing Programs Teaching about Controversial Issues Religion in the Schools |
Section J: Students
JB
JB-R JB-F JBA JC JCA JCB JCJ JEA JEB JEC JEC-R JECA JECB JECB-F JED JED-R JEG JFB JFC JFC-R2 JFCA JFCA-E JFCB JFCC JFCD JFCE JFCF JFCH/GBEC JFCI JFCJ JFCL JFG JFHA/GBA JFHA-F/GBA-F JGA JGD/JGE JGDA JGDB JHC JHC-R1 JHC-R2 JHCA JHCB JHCC JHCCA JHCCA-E JHCD JHCD-R1 JHCD-R2 JHCD-E JHCE JHCE-R1 JHCE-R2 JHCF JHCL JHDA JHH JJAC JJAF JL JM JM-R1 JN JO JOA JOB JOD JOH/GAE JP JP-R1 JP-R2 JP-R3 JRCA |
Equal Educational Opportunities/Nondiscrimination
Equal Educational Opportunities/Nondiscrimination Activities - Access to School Facilities Report of Discrimination Rehabilitation Act Section 504 Hearing Procedures School Attendance Areas Transfers by Student Victims of Crime Transfers by Students in Persistently Dangerous Schools Classroom Assignments for Twins Compulsory Attendance Entrance Age/Admission of Persons Not of School Age School Admission School Admission Admission of Homeless Children Admission of Nonpublic Students for Part-Time Enrollment Request for Part-Time Enrollment Student Absences/Excuses/Dismissals Student Absences/Excuses/Dismissals Exclusions and Exemptions from School Attendance Student Involvement in Decision Making Student Conduct Cell Phones in School Teacher Removal of Students from Class Student Removal Form Sportsmanship, Ethics and Integrity Student Conduct on School Buses Weapons In School Gang Activity or Association Drugs In School Tobacco Products and Nicotine Vapor Products Substance Abuse - Student Assistance Program Written Notification of Violation of School Policies by Students in Alternative Education Programs Notification Regarding Prosecution of Juveniles as Adults Search and Seizure Prohibition Against Harassment and Retaliation Report of Harassment Corporal Punishment Student Suspension/Expulsion Disciplining Students with Disabilities Discipline of Students with Disabilities for Infliction of Serious Bodily Injury Student Health Services and Requirements Accidents and Injuries: First Aid Accidents and Injuries: Emergency Care Physical Examination of Students Immunizations of Students Communicable Diseases Blood Borne Contagious or Infectious Diseases Guidelines for School Attendance for Students with Human Immunodeficiency Virus Administering Medicines to Students Administration of Prescription Medication in the Westmoreland County Public Schools Administration of Epinephrine Administration of Prescription Medication in the Schools - Parent Letter Recommendation of Medication by School Personnel School Requirements for Head Lice Written Notification to Parents about Head Lice Student Wellness Lactation Support Human Research Suicide Prevention Student-Athlete Concussions Student-Athlete Sudden Cardiac Arrest Fundraising and Solicitation Restraint and Seclusion of Students Policy and Procedures on the Use of Physical Restraint and Seclusion Student Fees, Fines, and Charges Student Records Student Transcripts Administration of Surveys and Questionnaires Release of Student Data/Records Acceptance of Electronic Signatures and Records Student Publications Public Performances by Student Contest for Students Awards to Students School Service Providers' Use of Student Personal Information |
Section K - School-Community Relations
Goals for School-Community Relations
Public Information Program Requests for Information Rights & Responsibilities Request for Information Regulations Request for Public Records - Form Request for Inspection - Form Media Relations Internet Privacy Community Involvement in Decision Making Public Participation at Board Meetings Distribution of Information/Materials Community Use of School Facilities Community Relations: Community Use of School Facilities: Fees Community Relations: Community Use of School Facilities: Rules and Conditions Sales and Solicitations in Schools Public Conduct on School Property Tobacco Products and Nicotine Vapor Products Public Gifts to the Schools Advertising in the Schools School Visitors Service Animals in Public Schools Public Complaints Public Complaints about Learning Resources Request for Reconsideration of Learning Resources Relations with Parents Organizations Sex Offender Registry Notification Relations with Law Enforcement Authorities Report of Missing Children Parental Rights and Responsibilities Commercial, Promotional, and Corporate Sponsorships and Partnerships |